We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.
Duties of the position to include scheduling project return trips with contractors, updating weekly spreadsheets with project updates, creating invoices, pay applications, schedule of values, credit memos, updating customer files, sending out payment reminders, issuing vendor purchase orders, process vendor invoices, as well as daily office needs.
Other office needs might include preparing reports and maintaining appropriate filing systems.
The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.
Ultimately, a successful Admin Assistant / Project Coordinator Specialist should ensure the efficient and smooth return trips for our customers.
*Responsibilities*
* Scheduling On-site return site visits for installation
* Creating Invoices and Credit Memos
* Creating Schedule of Values
* Prepare Pay applications, including lien waivers and releases
* Write and distribute email, correspondence memos, letters, faxes and forms
* Assist in the preparation of regularly scheduled logs and reports
* Create Vendor Purchase Order
* Process Vendor Invoices
* Maintain Vendor Files
* Maintain a filing system
*Skills*
* Proven experience as an administrative assistant or office admin assistant
* Knowledge of office management systems and procedures
* Working knowledge of office equipment, like printers and fax machines
* Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
* Excellent time management skills and the ability to prioritize work
* Attention to detail and problem solving skills
* Excellent written and verbal communication skills
* Strong organizational skills with the ability to multi-task
* High School diploma; additional qualification as an Administrative assistant or Secretary will be a plus.
Job Type: Full-time
Pay: $21.
00 - $27.
00 per hour
Expected hours: 38 – 42 per week
Benefits:
* 401(k)
* Dental insurance
* Flexible schedule
* Health insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
Work Location: In person
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